The U.S. Dept. of Labor’s Occupational Safety and Health Administration (OSHA) extended its compliance date for employers to comply by electronically submitting injury and illness data through the Injury Tracking Application (ITA.) The new compliance date is December 15, 2017, in order to give affected employers more time to become familiar with the new electronic reporting system.
OSHA has been working for several years to improve and standardize workplace injury and illness data collection, and to make the reporting process speedier and more consistent by making it accessible through its website.
Last August 1, OSHA launched its new, web-based ITA form through which employers will submit required injury and illness data electronically, from their completed 2016 OSHA Form 300A. The application is accessible from the ITA webpage.
At that time, the compliance date was set at December 1, to allow employers sufficient time to familiarize themselves with the electronic reporting system, and to provide the Administration an opportunity to review the new electronic reporting requirements prior to implementation.
Submitting the data is a four-step process:
(1) Creating an establishment;
(2) Adding 300A summary data;
(3) Submitting data to OSHA; and
(4) Reviewing the confirmation email.
OSHA’s secure website offers three options for data submission. One option lets users enter data manually into a web form. Another option gives users the ability to upload a CSV file, to process single or multiple establishments at the same time.
A third option allows users of automated record-keeping systems to transmit data electronically, via an application programming interface.
Unless an employer is under federal jurisdiction, the following OSHA-approved state plans have not yet adopted the requirement to submit injury and illness reports electronically: California, Maryland, Minnesota, South Carolina, Utah, Washington, and Wyoming. Establishments in these states are not currently required to submit their summary data through the ITA.
Similarly, state and local government establishments in Illinois, Maine, New Jersey, and New York are not currently required to submit their data through the ITA.
OSHA is reviewing the other provisions of its final rule to Improve Tracking of Workplace Injuries and Illnesses, and intends to publish a notice of proposed rulemaking to reconsider, revise, or remove portions of that rule in 2018.
Under the Occupational Safety and Health Act of 1970, employers are responsible for providing safe and healthful workplaces for their employees. OSHA’s role is to ensure these conditions for America’s working men and women by setting and enforcing standards, and providing training, education and assistance. More information is available at www.osha.gov.