The most important part of communication is effective listening. Most of us are rather disengaged when we listen, but if you can listen with empathy and engagement to what employees are saying you will be able to build more trust and rapport with them, resolve more conflict, and connect with them in a deeper way.

To Engage Your Employees, Elevate Your Communication

Nov. 16, 2015
The trick to communicating more effectively is to listen with more sincerity and respond with more empathy. Make speakers feel important Building employee engagement Making focus, effort, concentration routine

In many ways, Arthur was a great CEO; hardworking and completely devoted to his staff and organization, but it was not until he analyzed his CEO performance review that he noticed the blind spot in his leadership: the gap between how he saw his communication, and how his employees were interpreting it. Committed to becoming a better communicator and more effective leader, Arthur met with an old colleague, Ivan, one of the finest leaders and communicators he had ever met. After scrutinizing his report for what seemed like an eternity, Ivan asked Arthur: “Why do you think so many of your employees believe you have a negative mindset and don’t communicate effectively with them?”

Arthur took a moment, then offered, “With all the stress it’s hard to always maintain a positive and enthusiastic attitude.”

Ivan nodded in agreement. “That’s true, being positive when stressed is a real challenge. However, doing so will help you to lower your stress, increase your energy, and make you feel a lot better. It will also help set the tone for your entire company.”

“I guess you’re right. I should probably be more positive,”  Arthur conceded.

“More positive, yes, but what’s really critical is to listen to them,” Ivan continued. “The most important part of communication is effective listening. Most of us are rather disengaged when we listen, but if you can really listen to what your employees are saying you will be able to build more trust and rapport with them, resolve more conflict, and connect in a deeper way with them.”

Ivan is right. Effective listening does two things; it ensures that the sender’s communication has been received as intended, and it tells the sender that his or her communication has value. There’s an old saying, “Listening is love.” Great listeners are masters at making those they are listening to feel important, and perhaps on some deeper level, to feel loved. To truly connect with your staff and make them feel valued you’ll want to move toward empathetic listening.

Disengaged Listening — Have you ever had a conversation with someone you felt just didn’t get anything you said, despite their involved contribution to the conversation? You probably sensed their mind was focused on what they wanted to say next, and not on absorbing and processing what you were saying. Well, that is disengaged listening and most of the time, although we might be hearing what’s being said, our minds are actually busy thinking about what to say next.

Disengaged listening isn’t only responsible for corrupting the communication that’s being received; it leaves the speaker feeling unimportant.

To escape the disengaged listening trap, the next time you are having a conversation with someone, take note of the point when your mind either starts to wander from the conversation or is thinking about what to say next. The simple act of bringing awareness to how you listen will make you a much better listener and leave those you communicate with feeling valued.

Engaged Listening — Engaged listening means listening without judgment, opinions or preconceived notions. Engaged listening creates a space for others to truly express what they are thinking without feeling that they are being judged. It also ensures they are heard, and that their thoughts and feelings are important to you.

You can become a more engaged listener by asking empowering questions, questions that probe, seek clarity, focus on solutions and put the power to solve a problem or challenge into the other person’s hands. For example, “How might you accomplish that?,” or “What’s another way of seeing that?”

There is a direct link between effective employee engagement and the degree to which those employees feel their company values them. An organization that has created a culture that promotes the sense that the staff is valued, by listening to them in an engaged and nonjudgmental way, will find its members reciprocating the value and respect they feel by raising their energy and level of engagement while at work. You can become a much more engaged listener by acknowledging and validating the feelings other people express to you the same way Ivan did with Arthur.

Empathetic Listening — This is the highest form of listening, and it will build strong ties with your employees if you master it. Empathetic listening is feeling what the other person is feeling through their communication. It includes deciphering body language, reading between the lines, listening for tonal discrepancies, and looking for what’s not being said as much as what’s being said.

Listening at such a high level lets the person who is speaking know that you’ve captured their emotional experience. Although empathetic listening requires considerable focus, effort and concentration, with enough practice it can become routine.

Arthur worked hard at being a more positive and effective communicator. He became a lot less judgmental and shifted his focus from finding problems to finding solutions. Whenever his employees were upset about something he’d acknowledge and validate their feelings. And when they became stuck or frustrated, he’d ask them empowering questions to shift their perspective. He developed more rapport with them, and earned more of their trust, which left them feeling more valued, respected and connected to him. It didn’t take long after that for their own performance and engagement to improve, too.

Ascanio Pignatelli is the author of “To Engage Employees, Address These Basic 'Needs'” in the July 2015 issue of FM&T. He is a speaker, seminar leader, coach, and author of “Lead from Need.” He is the founder of ApexCEO, an executive coaching and leadership development group that helps C-level executives develop the leadership and communication skills to create more engaging workplaces. Contact him at Tel. 310-913-2313 or visit